Privacy Statement and Data Protection
I am registered with the ICO (Information Commissioners Office). That means I need to tell you what data I am collecting from you and what I intend to do with it.
What data do I keep and why do I need it?
Name and age - this is basic information that helps me get to know you.
Address, email address, phone number - I use this as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on but if I can’t reach you I will try a different method.
Doctors details - If I was worried that you were at risk then I may need to contact your doctor, if I could I would get your permission.
Will I share your data and if I do who will I share it with and for what purpose?
It is very unlikely I will share your data. I will not sell it on or use it for unethical reasons.
I may have to share it if my notes are subpoenaed by court, if you or anyone you tell me about, is at harm or risk of harm I may have to pass this information on to your GP or the police. I have also appointed a Clinical Executor. In the unfortunate event I can no longer work with you they will have access to your details and will get in touch with you. You have a right to request to see, have amended or have destroyed any data I may keep about you. I will respond to any such request made within14 days. Information will be available in 28 days. A standard charge of £65 will be charged to cover time and charges.
How will I store your data?
The data on paper is kept in a locked filing cabinet. Your phone number may be kept in my business mobile phone which is passcode protected.
How long will I store your data for and how will I dispose of it?
I will keep your session notes, your name and your unique code for 6 years which is the time frame my insurance company requests. I will shred your privacy consent document and your registration/contract form with your personal information 12 month after our work finishes.
I will delete your phone number out of my mobile phone 1 month after our work finishes.
All emails from you will be deleted as soon as they are no longer needed and at least within 12 month of us finishing working together.
If you are not happy with the way I use your data you can complain to ICO at www.ico.org.uk
You can telephone them on 0303 123 1113.